Legal and Public Notices

As of November 1, the Department of Education has published its new financial data reporting tool as required by HB 139. HB 139 required the aggregation and publication of a variety of financial information for all school districts, such as revenue and expenditure data, capital construction costs, recent audits, and similar reports.  All of information on this site consists of data and other information which the Department already collects and in most cases published in some existing form, or which is collected and published by another department within state government such as the Department of Audits and Accounts.  HB 139 required the centralization of this information into a single web site, which is the purpose of this new reporting system.

GaDoe School System Financial Info

The Superintendent is authorized to purchase materials, equipment and services as provided in the Board approved budget and in accordance with state law and good purchasing practices.  Any unusual needs shall be brought to the attention of the Board.

Approval Limits:

1) All contracts for and purchases of capital personal property, equipment, fixtures and contractual services, other than for professional services that may be approved by the Superintendent or designee, in the amount of $10,000 or more shall be based, when possible, on at least three (3) or more competitive bids or quotes.

2) All purchases less than $10,000 in amount may be made in the open market.  Open market purchases shall be consummated only after careful pricing.  The school system may consider performance, convenience, other factors and other benefits  offered by the vendor which may make the acceptance of a particular proposal from a particular vendor in the best interest of the School District.


Bidding Protocols:

1) When bidding procedures are used, bids shall be advertised appropriately.  Specifications will be submitted to any bidder by the JCBOE upon request.
 
2) All bids must be submitted as required in the bid specifications at the time of the bid opening. 

3) Bids shall be opened at the time specified.  
 
4) The Board reserves the right to reject any or all bids and to accept that bid which appears to be in the best interest of the school system. 

5) The Board reserves the right to waive any informality in or reject any or all bids or any part of any bid. 

6) Any bid may be withdrawn prior to the scheduled time for the opening of bids. 

7) Any bid received after the time and date specified shall not be considered.

8) The bidder to whom an award is made may be required to enter into a written contract with the school system.

9) No employee, officer or agent may participate in the selection, award, or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest.
 

Policy Reference Disclaimer:

These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.

Note: To access the policy references, click here  State of Georgia Terms and Conditions and  close the LexisNexis tab, which will return you to the policy. Click on the links below to be taken to each specific code. You should only have to do this one time per session.